How To Calculate or Assign Letter Grade In Excel?
To assign letter grade for each student based on their scores may be a common task for a teacher. For example, I have a grading scale defined where the score 0-59 = F, 60-69 = D, 70-79 = C, 80-89 = B, and 90-100 = A as following screenshot shown. In Excel, how could you calculate letter grade based on the numeric score quickly and easily?
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Calculate letter grade based on score values with IF function
To get the letter grade based on score values, the nested IF function in Excel can help you to solve this task.
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The generic syntax is:
=IF (condition1, value_if_true1, IF (condition2, value_if_true2, IF (condition3, value_if_true3, value_if_false3)))
- condition1, condition2, condition3: The conditions you want to test.
- value_if_true1, value_if_true2, value_if_true3: The value that you want to return if the result of the conditions are TRUE.
- value_if_false3: The value that you want to return if the result of the condition is FALSE.
1. Please enter or copy the below formula into a blank cell where you want to get the result:
=IF(B2>=90,'A',IF(B2>=80,'B',IF(B2>=70,'C',IF(B2>=60,'D','F'))))
Explanation of this complex nested IF formula:
- If the Score (in cell B2) is equal or greater than 90, then the student gets an A.
- If the Score is equal or greater than 80, then the student gets a B.
- If the Score is equal or greater than 70, then the student gets a C..
- If the Score is equal or greater than 60, then the student gets a D.
- Otherwise the student gets an F.
Tips: In the above formula:
- B2: is the cell which you want to convert the number to letter grade.
- the numbers 90, 80,70, and 60: are the numbers you need to assign the grading scale.
2. Then, drag the fill handle down to the cells to apply this formula, and the letter grade has been displayed in each cell as follows:
Calculate letter grade based on score values with VLOOKUP function
If the above nested if function is somewhat difficult for you to understand, here, the Vlookup function in excel also can do you a favor.
The generic syntax is:
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
- lookup_value: The value that you want to search and find in the table_array.
- table_array: A range of cells in the source table containing the data you want to use.
- col_index_num: The column number in the table_array that you want to return the matched value from.
- range_lookup: A value is either TRUE or FALSE.
- if TRUE or omitted, Vlookup returns either an exact or approximate match
- if FALSE, Vlookup will only find an exact match
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1. Firstly, you should create a lookup table as below screenshot shown, and then use the Vlookup function with approximate math to get the result.
Note: It is important that the lookup table must be sorted in ascending order for the VLOOKUP formula to get proper result with an approximate match.
2. Then, enter or copy the following formula into a blank cell – C3, for instance:
Tips: In the above formula:
- B2: refers to the student score that you want to calculate the letter grade.
- $F$2:$G$6: It is the table where lookup value will be returned from.
- 2: The column number in the lookup table to return the matched value.
- TRUE: Indicates to find the approximate match value.
3. And then, drag the fill handle down to the cells that you want to apply this formula, now, you can see all the letter grades based on the corresponding grade scale table are calculated at once, see screenshot:
Calculate letter grade based on score values with IFS function (Excel 2019 and Office 365)
If you have Excel 2019 or Office 365, the new IFS function also can help you to finish this job.
The generic syntax is:
=IFS( logical_test1, value_if_true1, [logical_test2, value_if_true2],... )
- logical_test1: The first condition that evaluates to TRUE or FALSE.
- value_if_true1: Returns the result if logical_test1 is TRUE. It can be empty.
- logical_test2: The second condition that evaluates to TRUE or FALSE.
- value_if_true2: Returns the second result if logical_test2 is TRUE. It can be empty.
1. Please enter or copy the below formula into a blank cell:
=IFS(B2>=90,'A',B2>=80,'B',B2>=70,'C',B2>=60,'D',B2<60,'F')
2. Then, drag the fill handle down to the cells to apply this formula, and the letter grade has been displayed as following screenshot shown:
More relative text category articles:
- Supposing, you need to categorize a list of data based on values, such as, if data is greater than 90, it will be categorized as High, if is greater than 60 and less than 90, it will be categorized as Medium, if is less than 60, categorized as Low, how could you solve this task in Excel?
- This article is talking about assigning value or category related to a specified range in Excel. For example, if the given number is between 0 and 100, then assign value 5, if between 101 and 500, assign 10, and for range 501 to 1000, assign 15. Method in this article can help you get through it.
- If you have a list of values which contains some duplicates, is it possible for us to assign sequential number to the duplicate or unique values? It means giving a sequential order for the duplicate values or unique values. This article, I will talk about some simple formulas to help you solving this task in Excel.
- If you have a sheet which contains student names and the letter grades, now you want to convert the letter grades to the relative number grades as below screenshot shown. You can convert them one by one, but it is time-consuming while there are so many to convert.
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How to count / sum cells based on filter with criteria in Excel?
Actually, in Excel, we can quickly count and sum the cells with COUNTA and SUM function in a normal data range, but these function will not work correctly in filtered situation. To count or sum cells based on filter or filter with criteria, this article may do you a favor.
Count / Sum cells based on filter with Kutools for Excel
Count / Sum cells based on filter with formulas
The following formulas can help you to count or sum the filtered cell values quickly and easily, please do as this:
To count the cells from the filtered data, apply this formula: =SUBTOTAL(3, C6:C19) (C6:C19 is the data range which is filtered you want to count from), and then press Enter key. See screenshot:
To sum the cell values based on the filtered data, apply this formula: =SUBTOTAL(9, C6:C19) (C6:C19 is the data range which is filtered you want to sum), and then press Enter key. See screenshot:
Count / Sum cells based on filter with Kutools for Excel
If you have Kutools for Excel, the Countvisible and Sumvisible functions also can help you to count and sum the filtered cells at once.
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After installing Kutools for Excel, please enter the following formulas to count or sum the filtered cells:
Count the filtered cells: =COUNTVISIBLE(C6:C19)
Sum the filtered cells: =SUMVISIBLE(C6:C19)
Tips: You can also apply these functions by clicking Kutools > Functions > Statistical & Math > AVERAGEVISIBLE / COUNTVISIBLE / SUMVISIBLE as you need. See screenshot:
Demo: Count / Sum cells based on filter with Kutools for Excel
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Count / Sum cells based on filter with certain criteria by using formulas
Sometimes, in your filtered data, you want to count or sum based on criteria. For example, I have the following filtered data, now, I need to count and sum the orders which name is “Nelly”. Here, I will introduce some formulas to solve it.
Count cells based on filter data with certain criteria:
Please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),1)), --( B6:B19='Nelly')), (B6:B19 is the filtered data that you want to use, and the text Nelly is the criteria that you want to count by) and then press Enter key to get the result:
Sum cells based on filter data with certain criteria:
To sum the filtered values in column C based on the criteria, please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),1)),( B6:B19='Nelly')*(C6:C19)) (B6:B19 contains the criteria that you want to use, the text Nelly is the criteria, and C6:C19 is the cell values you want to sum), and then press Enter key to return the result as following screenshot shown:
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- Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
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- Does anybody knows how to do this but with more than one criteria? I mean, if I wanted to SUM only positive values?
- Hi, Bernardo,
To solve your problem, you should apply below formula:
=SUMPRODUCT(SUBTOTAL(9,OFFSET(B2,ROW(B2:B14)-ROW(B2),0)),--(A2:A14='Lucy'),--(B2:B14>0))
Please try, hope it can help you!
- To post as a guest, your comment is unpublished.It's absolutely ridiculous that EXCEL requires the formula to be so complicated! All that should be needed is a SUBTOTAL(9,Range) WHERE/HAVING criteria (X,Y,Z).
- I agree. It is ridiculous